Think through the busiest hour and the last person to leave.
Choose with the use in mind
A useful event brief includes guests, staff, vendors and setup or cleanup teams. Explain the hours of use, program breaks and permanent restrooms available to everyone. An invitation total alone does not show when the queues will form.
Make the location work
Plan accessible routes, handwashing, lighting and signs with the restrooms. Keep service access out of guest circulation where possible. If the event runs for several days, identify a time when cleaning can take place without closing off a busy gathering area.
Confirm the full arrangement
Speak with the venue about placement permission before confirming equipment. For public-space events in San Benito, use the City as the starting point for current requirements. Do not rely on an old event permit form or another organizer’s approval for your event.
Leave room for changes
If your dates, site access or expected use change, discuss the arrangement before the next delivery or service visit. Keep the agreed contact details available to the person managing the site.
Delivery and pickup checklist